Vendor

Enter the Vendor code for the invoice currently being processed. There are several options available to help you achieve that objective. If you know the Vendor code, you can enter it directly and the curser will advance to the next field.

 

 

If you do not know the Vendor code, you can enter all or a portion of the name, address, city, zip or contact name of the desired Vendor and the drop-down list will be loaded with the results of the search. If only one vendor meets the criteria of the search, that vendor will automatically be loaded into the vendor prompt and the cursor will move to the next field.

 

 

If the vendor you seek does not exist, you can enter a new vendor record on the fly by clicking the green "plus" sign to the left of the vendor prompt. After setting up the new vendor, it can immediately be used in the invoice entry screen. Setting up a new Vendor file here is the same as if you went to the AP Setup Menu and then Vendor Setup.

 

Finally, the magnifying glass to the right of the vendor prompt will take you to the Vendor Inquiry screen, where you can look up additional information about any existing Vendor. This could be helpful in determining the GL distribution used for prior invoices from the same Vendor, or to search for previous invoices or payments made to a Vendor.